Scope 3 greenhouse gas emissions for social care: Guidance for local authorities

1 Introduction

1.1 Background

During 2020, Local Partnerships and the Local Government Association (LGA) developed a greenhouse gas (GHG) accounting tool to cover Scope 1 and 2 and limited Scope 3 emissions. Local Partnerships and the LGA worked to promote and launch the GHG accounting tool, including a webinar in September 2020 and promotional activity in the LGA climate change bulletin. To date there has been over 400 downloads of the tool. 

At the launch webinar, feedback was sought from local authorities regarding the usefulness of the tool. The general feedback was good, but there was a clear feeling that further work would be appreciated in relation to Scope 3 emissions.

Scope 3 emissions are a complicated area to report, and sector led guidance is an excellent way of promoting consistency and speeding up progress. Some areas of local authority activity, such as office buildings, are already covered by sector-specific guidance. However, key areas of local authority spend do not currently benefit from sector specific guidance, including social care, waste and highways.  This has led to limited Scope 3 reporting and missed opportunities for driving emissions reductions. Additionally, a general lack of consistency means local authorities may apply poor screening exercises, undertake incorrect assessments and ultimately, under-report Scope 3 emissions.

Sector specific guidance will help with providing clarity in interpretation of the Greenhouse Gas (GHG) Protocol and support improved accuracy and robustness of reporting. Good guidance will help local authorities:

  • understand what Scope 3 emissions are for the activity area 
  • identify the most material activities from the services provided 
  • accurately account for their activities.

1.2 This guidance

Local Partnerships was commissioned by the Local Government Association to produce guidance for local authorities on measuring and managing Scope 3 greenhouse gas (GHG) emissions.

This is sector-specific guidance for social care services Scope 3 GHG emissions, covering all the main aspects of social care spend and applicable to both outsourced and in-house services. 

The key areas of social care which the guidance covers are: 

  • older adults – residential and nursing care, domiciliary care, extra care housing, day care 
  • adults with disabilities – residential care, day care, supported housing, floating support, respite care
  • single homeless – hostel, supported housing, floating support 
  • homeless families – temporary accommodation
  • children – residential care, foster care, domiciliary care and advocacy and support
  • community based service
  • transport to specialist services.

It is structured as follows: 

  • introductory information, including what Scope 3 emissions are 
  • screening – a starter’s guide for local authorities when undertaking Scope 3 reporting to aid beginners, and a refresher note for those more advanced 
  • technical – interpretation of accounting protocol for social care and recommended approaches to accurately account for key activities.

1.3 Who is this guidance for?

This guidance is aimed at:

  • climate/sustainability officers in local authorities with overall responsibility for emissions reporting.
  • social care commissioning officers with responsibility for the commissioning and procurement cycle, setting key performance indicators (KPIs) and managing ongoing contracts.
  • social care providers within the value chain, who will be reporting on their own Scope 1 and 2 emissions, which will be a requirement for councils’ Scope 3 requirements.

2 Scope 3 in Social Care

2.1 The GHG Protocol and emissions scopes

The GHG Protocol splits emissions into three distinct reporting scopes, which are depicted below:

Scope 1 emissions are released as a direct result of an activity. For a Council this will largely comprise combustible fuel for heating boilers and fuel burned in owned fleet vehicles. There may also be an element of fugitive emissions from air conditioning units and medical gases used in care provision.

Scope 2 emissions are those released as an indirect consumption of an energy commodity. For a Council this will be the purchased grid electricity used in its operations (buildings and street lighting).

Scope 3 emissions are all other indirect emissions other than electricity. The measurement of Scope 3 emissions is an emerging area and they usually represent 70-80% of a local authority’s total emissions5. Scope 3 emissions reporting is relatively new, and methodologies are still emerging to allow for measurement in many areas.

Scope 3 emissions infographic
Scope 3 emissions (Greenhouse Gas Protocol)

This diagram shows that under the Corporate Standard (which also applies to councils), emissions sources are categorized as direct or indirect and then further divided into scopes.

Direct sources are all owned or controlled by the reporting council. Direct sources are classified as Scope 1.

Indirect sources are owned or controlled by another company, but a portion of those emissions are from the actions of the reporting council. Indirect sources are known as Scope 2 or Scope 3.

Scope 2 emissions consist of electricity, heat or steam that is purchased by the reporting company.

Scope 3 emissions are all other indirect emissions, such as capital goods, business travel, investments, transportation, and distribution.

These activities can lead to emissions such as carbon dioxide, methane, nitrogen trifluoride, fluorocarbons, nitrous oxide, sulphur hexafluoride.

2.2 What are Scope 3 emissions?

In the Local Authority context, Scope 3 emissions are the emissions that are indirect emissions as a result of council activity. These will include emissions from water consumption, outsourced fleet vehicles, staff business mileage and major outsourced services such as waste management/treatment, highways maintenance and social care provision. 

Social care provision will be a mix of contract and service types, adding complexity to the reporting landscape, the practicalities of data collection, and the ability for the reporting authority to make a meaningful impact in reducing greenhouse gas emissions.

The GHG Protocol Scope 3 Accounting and Reporting Standard states emissions that should be reported as Scope 3 are:

  • emissions from activities in the value chain of the entities included in the company’s organisational boundary.
  • emissions from leased assets, investments, and franchises that are excluded from the company’s organisational boundary but that the company partially or wholly owns or controls.

For a council this would mean emissions that are a consequence of the council’s operations that occur at sources the council does not own or control and that are not classed as Scope 2 emissions. Typically, these relate to the emissions associated with the transmission and distribution of the council’s purchased electricity, outsourced or contracted operations and business travel by means not owned or controlled by the council.

Scope 3 emissions are more difficult to account for, because the required data often lies with other organisations or individuals. As a result, there is a higher degree of estimation in Scope 3 categories.

A first step towards reporting on Scope 3 emissions will be to understand what the emissions sources are, whether the data is available and the degree of accuracy of the available data before embarking on producing a Scope 3 baseline. This will involve an emissions mapping exercise, and the production of a plan to develop the reporting for this service area – it is unlikely that all the data for the reporting activities outlined in this guidance will be available at the outset for most local authorities.

Setting a base year for Scope 3 emissions from social care may be a more recent point in time than a council will have set for their Scope 1 and 2 emissions, as councils may have been reporting on these emissions for a number of years, data is readily available and reporting methodologies are well established. Scope 3 emissions reporting for outsourced services is not as well established, and it may take some time to establish a reporting boundary and identification of activities on which to report. A base year for social care emissions should be set, this may not be the first year of reporting, it may be more appropriate to set a base year to align with a specific point in the care commissioning cycle, for example, which may be in the future.  For example - reporting can be undertaken prior to this, to establish emissions sources and the data collection requirements. The base year can be set for when the Scope 3 inventory is sufficiently complete and reliable, for example at the point of commissioning a new major contract.

2.3 Benefits of Scope 3 reporting for social care

A local authority reporting on GHG emissions will benefit from inclusion of Scope 3 emissions as part of its overall reporting. Many councils are including Scope 3 emissions from staff business mileage, water use, waste and highways fleet. 

The benefits of Scope 3 reporting, as outlined by the GHG protocol, are set out below in the social care context:

  • identify and understand risks and opportunities associated with value chain emissions from care provision and procurement of equipment (personal protective equipment (PPE), gases, access/mobility equipment etc)
  • identify GHG reduction opportunities, set reduction targets as part of a commissioning process, and track performance
  • engage value chain/service provision partners in GHG management for a local authority area
  • enhance stakeholder information and the authority’s reputation through public reporting and climate response activity.

2.4 Drivers for reporting

The underlying purpose of all GHG emissions reporting is to provide transparency so that opportunities for improvement can be identified. An initial mapping and screening (section 2.6) review should enable a local authority to identify the areas to focus on initially. Other measures can follow, it is not necessary to have a complete Scope 3 inventory to start reporting provided you keep a clear record of what has been included and excluded for future years comparison and have a robust plan for developing the missing data sources.

An increasing number of local authorities are starting to report on a wider range of metrics within Scope 3. The Carbon Trust has developed a helpful guide for beginners - ‘Make business sense of Scope 3’. An extract is provided below:

Carbon Trust Best Practice in Managing Scope 3 Carbon Emissions.

Hints and tips icon
Best practice in managing Scope 3 carbon emissions

1. Keep a focus on business needs and value generation that can be derived from measuring and interpreting Scope 3 emissions.

2. Understand what existing data can be used, and how easily additional data can be obtained.

3. Start with a very wide, but shallow view to have an initial understanding of how to focus efforts, by taking 'amount bought' and 'amount sold' multiplied by the most applicable emission factors.

4. Then where appropriate engage with companies/customers, obtaining primary data, collaborating in person at an appropriate level of detail and scope, by either:

a. Continually build out 'important' areas to understand in more detail, upon which to build out reduction plans, and/or

b. Focus in depth on a few most important products/categories, using product foot-printing or value chain optimisation approaches to understand in detail how to move from the current state to a more profitable and more sustainable future state - and then extrapolate key findings to other products/categories as applicable.

5. Ensure suppliers feel part of a 'value chain enterprise' working together with other companies to improve the efficiency of products to meet end-consumer needs.

6. Put information into the hands of decision makers about how their decisions impact the total value chain, not just their operations; and change their KPIs to reward them for optimising the total and not their part of the value chain.

2.5 Control and influence

Hints and tips icon

A key theme for a council looking to set a Scope 3 reporting boundary is control vs influence, which links to the concept of direct and indirect emissions. What do we mean by direct and indirect sources of emissions, and how much control do we have over them? The box below offers an explanation in relation to the emission scopes.

You have direct control over Scope 1 as you decide when boilers are on, when vehicles are driven – it’s an on/off decision.

Indirect emissions you have less control over –  you don’t decide the fuel mix in the power station for the electricity you consume for scope 2 emissions, scope 3 you have no control over the manufacturing process of the goods you purchase. You do have influence over this however, through your purchasing choices.

Scope 2 emissions – whilst you don’t make the decision about the power station fuel source, you can take action to use the electricity you purchase in the most efficient way.

Scope 3 emissions – you don’t decide how a particular product was manufactured, however you can make choices about the types of products and source materials that you do purchase.

Applying this concept to social care and identifying emissions sources and activities that may be appropriate to include in Scope 3 reporting requires understanding the levels of control and influence that a council has over its commissioned services.

This will be further explored in section 2.6.

2.6 Mapping and screening

In addressing Scope 3 emissions and deciding what to include in future reporting, councils need to prioritise activities where data collection and reporting will lead to a meaningful impact.

The mapping/screening activity is required to understand the scale of the emissions that could be reported as Scope 3.  To identify all possible emissions sources for each of the reporting categories, it is often referred to as casting a “wide but shallow net”. This approach will identify all possible sources of emissions from service provision in house, and by care providers commissioned by the council, and then undertake a prioritisation activity to focus in on those emission sources where meaningful data can be reported, and where there is opportunity to manage and reduce emissions.

The following sections outline the steps to work through.

2.7 Emissions sources

Emissions sources from social care provision can be initially identified via the following categories as listed below:

Sources of emissions
  • buildings
  • vehicles
  • contracted services
  • equipment
  • gases
  • PPE supply.
Type of care provision
  • residential care
  • nursing care
  • domiciliary care
  • supported accommodation
  • day care
  • temporary accommodation
  • foster care
  • supported lodgings
  • respite care
  • community based services
  • transport to education or other community provision
  • support and advocacy.
Client group
  • older adults
  • adults with mental health problems and disabilities
  • single homeless adults
  • homeless families
  • children.

Emissions may come from services delivered in-house, in which case, they will have mostly been measured as part of the council’s own Scope 1 and 2 accounting, and/or from outsourced providers, in which case they will form part of the council’s Scope 3 emissions. Outsourced providers may be from the private or voluntary sectors and be commissioned and non-commissioned.

As Scope 3 emissions are ones arising from activities over which the council has indirect control, then non-commissioned activities should not be included as the transaction is voluntary and not dependent on funding or other direct support from the council.

Hints and tips icon
Examples of non-commissioned activity could be a church shelter for homeless people or a private care home for older people. However, if the council is funding residents in private care homes then they should be included in Scope 3 activity (consideration of a proportionate calculation for the number of beds).
Hints and tips icon
The first step in mapping emissions is to create a long list of all social care contracts and services commissioned by the council.  Include details about the contract value, length, type of provider (large national provider, Small Medium Enterprise, individual), volume purchased for equipment/consumables to cast your wide net across all activity that could be reported on.

As part of this exercise, information relating to existing KPIs or available data relating to each contract should be captured.

2.8 Criteria for identifying relevant scope 3 activities in relation to social care (adapted from the GHG Scope 3 Standard)

Guiding principles for accounting Scope 3 emissions are to identify the sources of emissions and then prioritise them for inclusion within the reporting boundary. The GHG Protocol sets out guiding principles to assist with the prioritisation following the initial mapping exercise as outlined above.

These principles are set out below, with the reasons for prioritisation, influencing factors and further points for consideration in the context of care provision below:

Size

Reasons for prioritisation:

  • they contribute significantly to the council’s total anticipated scope 3 emissions.

Ways of influencing:

  • care provided by larger national care providers
  • residential and nursing care services
  • domiciliary care – mileage
  • procurement of PPE and other equipment.

Points for consideration:

  • following a mapping exercise of all commissioned services, what proportion of the scope 3 footprint for the council/social care directorate do these contracts/activities account for?
Influence

Reasons for prioritisation: 

  • there are potential emissions reductions that could be undertaken or influenced by the council.

Ways of influencing:

  • KPIs to control/influence in larger contracts
  • incentives such as contributions to electric vehicles for homecare workers, or contributions towards public transport.

Points for consideration: 

  • is there an opportunity to incorporate appropriate KPIs into contracts? 
  • will requesting emissions data restrict the market/place burden on providers? 
  • can the council implement policies to reduce waste/procure sustainably sourced equipment (PPE, catering supplies etc)?
Risk

Reasons for prioritisation: 

  • they contribute to the council’s risk exposure (eg, climate change related risks such as financial, regulatory, supply chain, product and technology, compliance/litigation, and reputational risks). 

Ways of influencing: 

  • reputational risk.
  • minimum energy efficiency standards for buildings used by care providers.

Points for consideration: 

  • cost of care provision increases due to additional requirements placed on providers.
  • cost of care provision decreases as buildings become more energy efficient.
  • health outcomes are improved.
Stakeholders

Reasons for prioritisation: 

  • they are deemed critical by key stakeholders (eg, clients, suppliers, investors or civil society).   

Ways of influencing: 

  • clients
  • council tax payers/residents.

Points for consideration: 

  • care provision is a high profile service, health outcomes linked to energy efficiency/warmth, poverty and air quality.
Spending or revenue analysis

Reasons for prioritisation: 

  • they are areas that require a high level of spending or generate a high level of revenue (and are sometimes correlated with high GHG emissions).

Ways of influencing: 

  • higher value commissioned services.
  • PPE/equipment procurement.

Points for consideration: 

  • review of category spend analysis.  
  • pandemic impact for 2020/21 and increased spend and volumes.
Outsourcing

Reasons for prioritisation: 

  • They are outsourced activities previously performed in-house or activities outsourced by the reporting company that are typically performed in-house by other companies in the reporting company’s sector.
Sector guidance

Reasons for prioritisation:

  • They have been identified as significant by sector-specific guidance.

2.9 GHG protocol principles and social care

To make decisions on the reporting boundary and undertake a screening exercise on the emission sources and activities that a council has mapped. The guiding principles to prioritise emissions is set out below with the GHG Protocol requirements and the interpretation for social care emissions reporting.

GHG Protocol Principles:

Relevance

Requirements:  Ensure the GHG inventory appropriately reflects the GHG emissions of the council and serves the decision-making needs of users – both internal and external to the council.  

Interpretation for social care reporting: Prioritisation of emissions from services/contracts based on magnitude of GHG emissions/contract value.

Completeness

Requirements:  Account for and report on all GHG emission sources and activities within the inventory boundary. Disclose and justify any specific exclusions.

Interpretation for social care reporting: All service provision to be mapped as per section 2.6 as well as goods and equipment purchased to create the social care “value chain”.  Emissions reported should be relevant and follow the guidance in 2.6. Emissions from contracts that are expected to contribute significantly to the council’s overall Scope 3 emissions should not be excluded. Reporting should not be hindered by availability of data, as highlighted above the baseline year may not be set as the first year of reporting.

Consistency

Requirements: Use consistent methodologies to allow for meaningful performance tracking of emissions over time. Transparently document any changes to the data, inventory boundary, methods, or any other relevant factors in the time series.

Interpretation for social care reporting: A base year for social care emissions should be set, this may not be the first year of reporting – it may be more appropriate to set a base year to align with a specific point in the care commissioning cycle for example.  Reporting can be undertaken prior to this, to establish emissions sources and set the base year for when the Scope 3 inventory is sufficiently complete and reliable.

Transparency

Requirements: Address all relevant issues in a factual and coherent manner, based on a clear audit trail. Disclose any relevant assumptions and make appropriate references to the accounting and calculation methodologies and data sources used.

Interpretation for social care reporting: Specific exclusions (lower value contracts for example) need to be clearly identified and justified, assumptions disclosed, and appropriate references provided for the methodologies applied and the data sources used.

Accuracy

Requirements: Ensure that the quantification of GHG emissions is systematically neither over nor under actual emissions, as far as can be judged, and that uncertainties are reduced as far as practicable. Achieve sufficient accuracy to enable users to make decisions with reasonable confidence as to the integrity of the reported information.

Interpretation for social care reporting: Use of KPIs within contracts.  For smaller, spot buying type activity be clear on the threshold for capturing/estimating emissions data.

2.10 Which care services should be reported on?

 

Type of care Buildings emissions Employee and other transport emissions Equipment emissions In-house (I) or outsourced (O)
Residential/day activities Y Y Y

Both

Domiciliary care   Y Y

Both

Support/advocacy and community based services Y Y  

Both

Transport for clients and equipment   Y Y

Both

 

What should be included for each of these types of care are considered in turn below.

Residential and daycare

This includes residential care, nursing care, supported accommodation and hostels, daycare, and respite care for older adults, vulnerable adults and children.

These types of care will be delivered from a building, either owned by the council in the case of in-house care or used and occupied by the council’s clients as part of an outsourced contract. The fuel supply will have been measured in Scope 1 for gas and other combustible heating fuels and Scope 2 emissions grid supplied electricity for in-house services but not for outsourced contracts. Consequently, this is an area of focus for outsourced contracts and a reporting KPI should be included within contracts for these contracts.

Residential and daycare will involve staff travelling to a particular building to deliver the care, so for both in-house and outsourced contracts this business travel will form part of relevant Scope 3 emissions.

Both in-house and outsourced residential and daycare settings will be involved in purchasing goods and equipment, including PPE for staff, hygiene products for clients and food and drink.

Domiciliary care

This includes home care services, foster care for children and supported lodgings for vulnerable adults.

In the case of home care, services are delivered to the client’s home and so the council has no influence over the emissions generated from clients’ premises, so these emissions would not form part of the council’s Scope 3 reporting. Emissions as a result of travel between visits (recorded as staff business mileage) will be reported as a council’s own Scope 3 emissions for directly employed staff, and mileage and fuel data should be requested from outsourced care providers (which will also be part of the council’s own Scope 3 reporting).

In the case of foster care and supported lodgings, while the council is employing (either directly or indirectly) the carer, they are working from their own home and so the council is likely to have little influence over the emissions generated from their premises (incentives could be introduced to improve the energy efficiency of foster carers’ homes to drive recruitment). Given the shortage in supply of foster carers for most councils it is not suggested that this should form part of Scope 3 reporting.

Support and advocacy and community-based services

This includes a range of services, including support to children, families and older and vulnerable people either in their own home or delivered from office accommodation or other settings. This includes services commissioned by public health and adult skills. Given that the outsourced component of these services is relatively small, and the council’s own office accommodation will have been measured in Scope 1 reporting, it is not suggested that this is included as a priority activity for Scope 3.

Transport for clients and equipment

This includes transport for clients to and from day activities, including schools and holiday activities for children, and transport of equipment to clients. It could either be by means of the council’s own vehicles or an outsourced contractor’s vehicles. Use of the council’s own vehicles will have been included in Scope 1, but any outsourced contractor’s vehicles should be included in Scope 3.

Equipment should be included in both in-house and outsourced services.

2.11 Commissioning considerations

It will always be most effective to consider GHG reporting at the beginning of the commissioning cycle, as it is difficult to impose new requirements on a contract mid-term without affecting cost or performance. It is also important to consider different types of suppliers and how any additional reporting requirements may affect them. For example, small, local suppliers may not be able to bear the burden of additional reporting in the way that a large national provider can. Given that large suppliers are normally delivering larger contracts then it makes sense to start with them, and to apply discretion to any additional burdens to small suppliers. Council commissioners will understand the nature of their suppliers. 

It will always be important to understand the local context when considering new requirements in commissioning. For example, in an urban area, care workers are far more likely to visit their clients by public transport than in a rural area, where the use of a car will be necessary. Incentives for travel by public transport or disincentives for private travel may consequently be possible in an urban area, but unlikely to be workable in a rural one.

Such an incentive, for example by varying the amount paid for mileage according to the emissions a vehicle produces, could be applied. However, thought would have to be given to data collection requirements, and in this case to understand the potential emissions of workers’ private vehicles. This would be challenging for in-house provision and more so for outsourced contracts. One of our respondents was trialling a vehicle lease scheme for its own staff to reduce the emissions of staff travel (other incentive schemes could be salary sacrifice for the purchase of electric vehicles or bicycles).

In areas where services are jointly commissioned, for example with health partners, the council can influence the specification. Even for a contract which is solely commissioned by a health partner the council can attempt to influence ‘upwards’. For example, Medway are working with their health partner to influence a hospital discharge transport contract in order that it incentivises lower emissions.

Medway Council are using social value procurement policies and a refresh of their Local Plan to embed carbon reduction across their activities as a council, and this is likely to have a medium to long term impact.

They have also been able to introduce the following:

A community based integrated care equipment contract has specified the use of electric vehicles

In a domiciliary care contract, ‘baskets of areas’ have been allocated to keep travel by care workers to a minimum.

Children’s social workers are piloting electric vehicles.

Case study icon

Medway case study - Using a Social Value Policy through the Commissioning process to embed climate change agenda in contracts

Introduction

Adult Partnership Commissioning work closely with the Kent and Medway Clinical Commissioning Group (KMCCG) colleagues, to ensure health and social care services are fully integrated. The wide range of projects are either funded from the Better Care Fund, Medway Council social care budget or KMCCG central NHS budget.

The Better Care Fund (BCF) is a national initiative which requires the creation of a pooled budget for the commissioning of integrated health and social care services effective from April 2015.  The initiative is targeted to progress the integration of services as determined at a local level.  Whilst local areas are required to manage a pooled fund for the delivery of restructured services, the fund represents primarily existing investment.

The team commission and manages various contracts that help facilitate the discharge from hospital and admission avoidance as well as adult social care accommodation, home care and registered services.

Case Study 1 – home care

One of the intended outcomes of commissioning the new Home and Extra Care Services in Medway was to help reduce the environmental impact the incumbent services had.  The service design now centres around a Locality system and a Basket of Hours ethos. 

The intention was to improve Service Users’ health and social outcomes and improve the efficiency of the new Providers.   Indications show that this approach is having a positive effect on the way that Providers plan their work practices, enabling them to set routes and times that make the most of their staffs’ locations and available times.  We now see more walking rounds, bike rounds and driver led rounds, all of which have reduced transport costs and the impact on the environment.  It has also ensured that service users get personalised care by trusted locally based carers at times that suit and fit their lifestyles.

Case Study 2 – Medway integrated community equipment services

Medequip’s Rochester depot is the company’s first plug in hybrid electric vehicle (PHEV).  This Ford Transit Custom vehicle is the first electric delivery van on the Medequip fleet, and Medequip are keen to review how it performs as part of a trial, which could signal a total change in how Medequip completes the delivery of community equipment across the UK.  Medequip is committed to using power from sustainable sources across its operations, so moving the fleet away from fossil fuels is an important consideration. A significant number of vehicles on the car fleet are plug in hybrids, and many contracts already require Medequip to take on technologies to reduce CO2 emissions, so these trials have a vital role to play.

“With so many UK cities and towns considering or already implementing Ultra-Low Emissions Zone (ULEZ) charges, it’s important that we plan for the future to ensure Medequip contributes to cleaner air targets, particularly for city use,” stated Peter Gaunt, Fleet Manager for Medequip. “We have been looking at both all electric and hybrid options, but from an operational point of view we need battery ranges to improve before all electric is truly viable for us. In the meantime, PHEVs offer a practical option for us to reduce emissions and improve fuel efficiencies.”

With many depots located in city centres and covering urban routes, this is a key operational issue for Medequip. The Ford Transit Custom PHEV selected by Medequip for the trials runs an advanced hybrid system featuring the multi-award-winning Ford EcoBoost 1.0-litre petrol engine as a range extender.

The Medequip team will be monitoring performance closely to see how their PHEV fares over the next few months. If the trials prove satisfactory, then certainly in the near future PHEVS will be the way forward, with plans to move to all electric as battery technology continues to develop.

2.12 Contract management

Suffolk County Council’s commercial ‘ask’ is engaging with suppliers across their supply chain to ask them to come on board with the Council’s commitment to addressing the climate emergency.

While it may be difficult to change contract requirements mid-contract, ways to influence behaviour can be trialled. For example, Suffolk carry out stakeholder engagement for public facing contracts, including asking clients how important climate change is to them. A high response could start to exert influence on the supplier to change ways of doing things.

2.13 Provider viewpoint

The LGA’s social care provider issue group provided insight into the issues and opportunities relating to Scope 3 reporting requirements that may be placed on them. While the majority of social care providers are not subject to GHG reporting obligations at present, larger companies may be required to report emissions under the Streamlined Energy and Carbon Reporting (SECR). 

Issues

The issues raised were with respect to homecare and residential care services

  • While records are kept of staff mileage, in order to pay travel costs, all of the information needed for Scope 3 reporting may not be readily available and reporting systems made need to be introduced to capture vehicle and fuel types
  • It is likely to be difficult to calculate which miles relate to which client, as homecare workers may provide care to both local authority and self-funded clients on the same route
  • Similarly, residential care and nursing homes may have a mix of local authority funded, self-funded and NHS funded clients, so disaggregating emissions reporting will require additional manipulation of data
  • Care workers in rural areas are reliant on their own cars to travel to work and clients. They are low paid and likely to drive older and less carbon efficient vehicles. Without significant incentives they will not be able to switch to more efficient vehicles
  • Introducing Scope 3 reporting requirements from local authorities may be seen as yet more burdens influencing the ability to deliver a cost effective and efficient service by providers, particularly by smaller providers
Opportunities
  • Introducing Scope 3 reporting can provide a consistency of approach, and guide providers as to how to work towards reducing emissions in their operations
  • It will assist suppliers’ with their own obligations to report when introduced
  • Consistent support and guidance in the area of reducing emissions from local authority commissioners would be helpful
  • PPE purchasing is via DHSC portal – there may be an opportunity to collate data from a consistent central dataset
  • Larger care providers should have access to data via central procurement activity for utilities and equipment

What is clear, is that for effective data collection and emissions reporting, local authorities will need to engage early with their care providers, and consider the challenges and  opportunities as part of the initial  mapping and screening activity.

2.14 Accounting methods for social care emissions

For the reporting categories that have been identified as being most appropriate for reporting on social care emissions for Scope 3, further detail and interpretation of the GHG Protocol accounting methods is provided in the sections below, with some worked examples.

There are different accounting methods, depending on the category of services and type of supplier. These are explained below and are presented in the order of specificity for an individual supplier. It is important to note that a council does not need to use the most specific accounting method as a first preference and may select the most appropriate calculation method for the available data and service type.

Purchased goods and services:

  • Supplier-specific method – collects product-level cradle-to-factory gate GHG inventory data from goods or services suppliers.
  • Hybrid method – uses a combination of supplier-specific activity data (where available) and secondary data to fill the gaps. This method involves:
    1. collecting allocated scope 1 and scope 2 emission data directly from suppliers;
    2. calculating upstream emissions of goods and services from suppliers’ activity data on the amount of materials, fuel, electricity used, distance transported, and waste generated from the production of goods and services and applying appropriate emission factors; and
    3. using secondary data to calculate upstream emissions wherever supplier-specific data is not available.
  • Average-data method – estimates emissions for goods and services by collecting data on the mass (eg, kilograms or pounds), or other relevant units of goods or services purchased and multiplying by the relevant secondary (eg, industry average) emission factors (eg, average emissions per unit of good or service).
  • Spend-based method – estimates emissions for goods and services by collecting data on the economic value of goods and services purchased and multiplying it by relevant secondary (eg, industry average) emission factors (eg, average emissions per monetary value of goods).

Capital goods

As for purchased goods and services above.

Fuel and energy related activities

  • Average-data method, which involves estimating emissions by using secondary (eg, industry average). emission factors for upstream emissions per unit of consumption (eg kg CO2 e/kWh).

Waste generated in operations

  • Waste-type-specific method - using emission factors for specific waste types and waste treatment methods.
  • Average-data method - estimating emissions based on total waste going to each disposal method (e.g., landfill) and average emission factors for each disposal method.

Business travel

  • Fuel-based method - determining the amount of fuel consumed during business travel (ie, Scope 1 and Scope 2 emissions of transport providers) and applying the appropriate emission factor for that fuel 
  • Distance-based method - determining the distance and mode of business trips, then applying the appropriate emission factor for the mode used.

Employee commuting

  • Distance-based method - collecting data from employees on commuting patterns (eg, distance travelled and mode used for commuting) and applying appropriate emission factors for the modes used.
  • Average-data method - estimating emissions from employee commuting based on average (eg, national) data on commuting patterns.

Upstream leased assets

  • Asset-specific method - collecting asset-specific (eg, site-specific) fuel and energy use data and process and fugitive emissions data or scope 1 and scope 2 emissions data from individual leased assets.
  • Lessor-specific method - collecting the scope 1 and scope 2 emissions from lessor(s) and allocating emissions to the relevant leased asset(s).
  • Average data method - estimating emissions for each leased asset, or groups of leased assets, based on average data, such as average emissions per asset type or floor space.

2.15 Using a combination of calculation methods

As the number and type of services and contracts for social care provision will be varied, it will be necessary to use a combination of the calculation methods across the emission sources within the reporting boundary, and even within each of the reporting categories. The selection of the most appropriate calculation method will depend on the contribution to the overall emissions baseline – a pragmatic approach to data collection and calculations should be taken, without compromising data quality and transparency.    

These could include:

  • applying more accurate data/calculations for large contributors
  • applying less accurate (and less time consuming) data/calculations for small contributors
  • grouping or combining similar activity data (eg, goods and services)
  • obtaining data from representative samples and extrapolating the results to the whole
  • using proxy techniques.

Example 1: Residential care home contract

Data required from contract:

  • Scope 1 – heating fuels for sites within the contract (primary data).
  • Scope 2 – electricity for sites within the contract (primary data).
  • Scope 3 – business mileage associated with the sites within the contract (primary data).
  • Scope 3 – purchase of equipment and consumables (PPE) within the contract (secondary data).

Emissions factors required:

Accounting methods – Hybrid method

Sum of purchased goods and services:

∑ Scope 1 and Scope 2 emissions from supplier relating to service provision (kg CO2e)

+

∑ (value of purchased goods (£) x emission factor of purchased good per unit of economic value (kg CO2e/£))

+

Sum of business mileage:

∑ (quantity of fuel consumption (litres or miles) x emission factor for the fuel (kg CO2e/litre or kg CO2e/mile)

Example 2: Business mileage for council staff providing care services

Scope 3 – mileage/fuel consumption from staff expense claims specific to service delivery, stating vehicle size and fuel type (primary data)

Emissions factors required:

UK Government factors for Scope 1 for each applicable vehicle and fuel type.

Accounting methods – Fuel or distance based method

Sum for all vehicle types:

∑ (distance travelled by vehicle type (miles) x vehicle specific emission factor (kg CO2e/mile)

Or

Sum for all vehicle types:

∑ (quantity of fuel consumed (litres) x fuel specific emission factor (kg CO2e/litre)

Example 3: Council purchase of PPE

Scope 3 – spend data, quantity of goods (primary data).

Emissions factors required:

Industry average emissions values for goods purchased.

Accounting methods – Spend based method 

Sum of all purchased goods or service:

∑ (value of purchased goods (£) x emission factor of purchased good per unit of economic value (kg CO2e/£))

2.16 Data improvements over time

The scale and complexity of social care commissioning by councils means that the process of data collection, making assessments of and implementing measures to improve data quality will be an iterative one.

Understanding the commissioning cycle will be key, to forecast when additional data sources and services may get included in the Scope 3 reporting inventory, and councils may well wish to focus efforts to improve data quality for activities that make a more significant contribution to the overall emissions baseline or have longer duration contracts, and where they are in a position to put in place measures (contract KPIs, commissioning standards) that will result in a meaningful impact on emissions reduction.

2.17 Conclusion

This guidance document provides an interpretation of the GHG Protocol for Scope 3 reporting for councils and the social care sector, to support the development of ongoing emissions reporting by local authorities.  Scope 3 reporting for social care is complex, and the range of scale of service delivery means it may take councils some time to build up a comprehensive dataset.  The steps outlined in this guidance will support improved reporting and drive meaningful change for the sector as more councils and care providers engage. The greenhouse gas accounting toolkit provides a mechanism to collate and report Scope 3 data as part of a full greenhouse gas emissions report. 

Contact

Contact details

Rachel Toresen-Owuor
Programme Director, Local Partnerships

Email: [email protected]

Tel: 07825 963 218


Disclaimer

This report has been produced and published in good faith by Local Partnerships and Local Partnerships shall not incur any liability for any action or omission arising out of any reliance being placed on the report (including any information it contains) by any organisation or other person. Any organisation or other person in receipt of this report should take their own legal, financial and/or other relevant professional advice when considering what action (if any) to take in respect of any associated initiative, proposal or other arrangement, or before placing any reliance on the report (including any information it contains).

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